New Member Recruitment and Intake Requirements

As the Recruitment or Intake of New Members is integral to the success and longevity of any organizations, the IGC and the College have adopted the following procedures and protocols to foster and support Fraternity and Sorority New Members Recruitment and Intake:

New Member Eligibility

All interested students wishing to join an organization must be enrolled full-time degree-seeking undergraduates with at least 3 TCNJ units or 12 TCNJ accepted transfer credits with a minimum 2.5 cumulative GPA.

PLEASE NOTE: GPAs will not be rounded and Advanced Placement credits are NOT counted toward the credit requirement.

Recruitment Activity

1. No Recruitment/Intake specific activity can be scheduled for the first 2 weeks of the semester.
2. Recruitment/Intake events must be approved by FSL in advance of recruitment/intake activities beginning.
3. All Recruitment/Intake scheduling, reservations, accommodations, etc. will be handled by the appropriate council, if applicable.
4. All Recruitment/Intake advertisements and flyers must be approved by the Office of Involvement. Be sure to only hang flyers in approved locations. Student Involvement can clarify any questions regarding the posting policy.
5. “Dorm Storming” or any other door-to-door solicitation is prohibited by the department of Residential Education and Housing.
6. All Recruitment/Intake activities must end before 12:00am.
7. All Recruitment/Intake events must be alcohol-free.
8. All grade release forms and bid acceptance forms must be submitted to the respected advisor.

**Additional Recruitment/Intake policies have been established by the councils. Please ensure your compliance with these policies.

Bids and Membership Invitations

1. Chapters may only extend Bids or membership invitations to students that the Office of Student Involvement have verified as eligible.
2. Chapters must submit a New Member Education Program to their respected advisor for approval before extending any Bids or membership invitations.
3. All students accepting Bids or invitations to membership must sign their New Member Bid Acceptance form and attend all Hazing Prevention programming provided by the Office of Student Involvement.
4. All chapters must submit a full list of students that accept their Bids to the Office of Student Involvement within 48 hours of bid acceptance.
5. Any student that accepts a bid and later changes their mind, or begins the New Member process and decides to withdraw, must complete a New Member Drop form.

New Member Activity and Processes

All chapters are required to submit a new member education plan to the Office of Student Life for review and approval of the process before any bids or invitations of membership can be offered. The plan should include the date, time, and location of all events (mandatory and optional), as well as a brief description of the event.

1. Hazing as defined by the TCNJ Student Organization Conduct Code, Student Conduct Code, and the State of New Jersey is prohibited in all forms.
2. New Member education/intake activity is only permitted during academic semesters.
3. All New Member education periods begin when a student accepts their bid or membership invitation.
4. All New Member processes must conclude within 6 weeks of starting or by the last day of undergraduate classes, whichever is sooner.  
   (Spring Break and Fall Break will not be counted)
5. New Members must be told the date of initiation upon bid acceptance and beginning of New Member program.
6. New Member programs cannot exceed more than 15 hours of Chapter-related programming each week.
7. All New Member Education Activity must conclude by 12:00 midnight Sunday-Thursday.  Friday and Saturday night activities may extend until 2:00am the next morning (individual exceptions can be made by the Assistant Director of Fraternity & Sorority Life).
8. No overnight New Member Education Activity is allowed. (Individual exceptions can be made by the Assistant Director of Fraternity & Sorority Life.)
9. Any variation from the submitted and approved New Member Education/Intake Program must be submitted in writing to the Assistant Director Fraternity & Sorority Life ahead of time for approval.
10. All New Members must attend any IGC mandated New Members Education events.
11. A full list of initiated New Members must be submitted within 24 hours of initiation.
12. Any coming out shows or presentations must be approved at least 48 hours in advance through the Assistant Director or Coordinator of Fraternity & Sorority Life.

*New member activities and processes refers to any programs, events, meetings, etc. that a chapter requires their new members to attend, regardless of attendance requirements of the rest of the chapter. Optional new member activities are allowed but must be clearly labeled as optional, and no consequence or punishment can be involved if a new member does not attend or participate.