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Spring 2022 Changes

The Office of Student Involvement will continue to support the meaningful, developmental, and vibrant engagement of students and student organizations as we transition back to campus for the Spring 2022 semester. OSI looks forward to working with student organizations to find success however they plan to operate this fall.  Our focus this semester is to prepare our student leaders, support our RSO’s and engage with the TCNJ Community. 

Prepare: The beginning of a new semester is a busy time for student organizations adjusting to being back on campus, trying to plan meetings/events and learning new leadership positions.  But this year more than ever we realize that offering our RSO’s training opportunities is critical since many policies have changed and a lot of student leaders may be unsure about how to operate since it has been a year and half since they have been on campus.  To help with this we will be offering the following opportunities:

  • RSO Online Canvas Course:  The RSO Online Canvas course has been updated to reflect changes for the Spring 2022 semester. This will still be available as a resource for any Presidents/Officers who completed it during the Fall 2021 semester.  All new Presidents/Organizations will be required to complete the course within the first three weeks of the semester.  After completing the course your organization will not only know all the updated policy information (contracts, food, SFB, etc.) but will also learn more about marketing, running meetings, how to develop goals and more!

The course is open to all e-board members so if you have others you would like added to the course, please complete this FORM.  Check your RSO emails for more information.

  • RSO Online Spring 2022 Scavenger Hunt: To get back into the swing of things for the spring semester, participate in OSI’s online scavenger hunt!  Student Leaders who participate will have a chance to brush up on policies, learn some resources and be entered to win some prizes for your organization!  Ten (10) orgs will have a chance to win something,  prizes include: 

Chipotle party for your Org (up to $250 value)
Pizza party for your Org (up to $75 value)
$50 in your fundraising account- 2 Orgs will win
A organization feature in This Week @ TCNJ (email and social media)-3 Orgs will win
2 Free banner printings to advertise your org/event in the Stud-3 Orgs will win 

As many members of your organization can complete the Scavenger Hunt (increase your chances!) and the deadline is Sunday, February 6.  Each organization will only be eligible to win one of the prizes (not multiple).  The Scavenger Hunt is graded and you need to get at least an 80%, so make sure to do the bonus questions to give you that extra push! 

  • FYI w/OSI Workshop Series: OSI will be offering a series of workshops that will focus on various topics throughout the spring semester.  Below is a list of dates and topics.  Feel free to stop by anytime your schedule allows, no appointment necessary.  Oh, and we will be offering food and giveaways! All dates take place in the BSC, Room 216 from 10am-4pm.

Friday, February 4: All you want to know about Constitutions
Tuesday, March 1: RSO Conflict Resolution Strategies
Tuesday, April 5: Inclusive Practices for your Organization
Tuesday, May 3: Transitioning your Organization’s Leadership

  • Risk Management Case Study: OSI will once again team up with Title IX, Student Conduct, and Rec & Wellness to hold the annual Risk Management Case Study Competition. The goal of this program is to assist RSOs with identifying and reducing risk, as well as understanding the on-campus resources available to them in risk management and prevention. The program is scheduled for February 16, 2022. There will be prizes for the top 3 teams!

Support: OSI’s goal is to stay connected with all our RSO’s and offer support so they can achieve their missions.  Below are some initiatives our office has created and ways we plan to stay connected. 

  • Recruitment: OSI will continue to use the Student Organization Involvement Calculator to connect interested students with organizations they may be interested in. The goal is to help RSO connect with and recruit new students. 
  • Advertising, Marketing, and Community Engagement: RSOs will be able to use the Roar app to advertise their groups and events.  Additionally, OSI will be utilizing the Posting Policy Process to administer the ThisWeek@TCNJ.edu weekly email to all students. We will also feature student organizations and events on our social media pages (@roartcnj and Facebook)
  • Get Involved Tables: OSI will be hosting Get Involved Pop Up events throughout the semester where students can learn about how to get involved and the different organizations at TCNJ. 
  • Student Organization Advisory Board: This advisory board brings together RSO leaders to discuss how OSI can better support organizations and develop a community among our organizations.  If you would like to join the board for the spring semester, please complete this form.  Spring meetings will be held on February 23 and April 6 from 2pm-4pm in the BSC.  

What Do I Get?
A chance to give feedback to our office
Help improve student’s experience in organizations
You obtain a leadership position/ talking points for your resume
Food! Each meeting will have food

  • OSI Newsletter: OSI will continue to advertise services provided by offices and departments across campus in its RSO newsletter. Student organizations can still request OSI to connect them to any office on campus. 

Engage: We are excited that RSO’s will have the opportunity to engage with students both in person and virtually for the Spring 2022 semester.   We will also support our RSO’s as they begin planning meetings and events on campus, whether it’s a traditional event they want to bring back a whole new idea, we can’t wait to see what organizations come up with! 

  • Student Involvement Fair: The annual Spring semester push to connect students with RSOs will pivot this year from our smaller Student Involvement Fair to a customized and personalized (and COVID-safe) matching system. We will be sending out the Student Involvement Calculator to all new and current students. We will match them with organizations that, based on their answers, will be of interest to them. We will also be tabling with information on how to get involved with any of our 230+ organizations on campus.

All RSOs will also receive a list of names and emails of students who matched with their groups via the Student Involvement Calculator so RSOs can reach out to students interested in their mission to invite them to an introduction or Q&A meeting, either virtually or in-person. We will also share the matched organizations with the Student so they can reach out to you as well!

  • Meetings & Term Assignments: We are asking all RSOs to move meetings and term assignments Virtual for the first two weeks (Until February 6, 2022). Whether Zoom, Google Meet, Discord, or the like, we know that RSOs have found success in hosting meetings virtually over the past 18 months and we would ask you to work with us to do so again for the next two weeks. We are happy to help review Zoom meeting functions with any group that might need a refresher. Please feel free to email involvement@tcnj.edu for a training.
  • Programs and Events: The first two weeks of the semester will look slightly different than the rest of the semester. Doing everything we can to avoid a shift to virtual programs, OSI is reviewing every single RSO event for the first two weeks of the semester. Events that generally pose a low risk to the spread of COVID-19 and that can be hosted utilizing standard room setups will be approved. Any events that can not be accommodated will receive an email from OSI and Conference and Event Services confirming the needed cancellation of your event.

As RSOs continue preparation for the Spring 2022 semester, we would ask you to consider ways you can design events and programs to reduce potential transmission of COVID-19 and in particular, the highly transmittable Omicron variant. This type of proactive planning will help us easily approve your event. We are hopeful that this additional review of events will only be necessary for the first few weeks of the semester.     

In order to help RSOs achieve their missions and goals related to programming, OSI has updated an event planning checklist.  This checklist will no longer be required to be submitted to our office but we hope that it will be a tool that will help student leaders as they begin planning events in person again.   

  • Brower Student Center: The Brower Student Center will be utilizing a standard setup approach for the first few weeks of class.  Each side of BSC 100 will be set up for 96 & 60 persons respectively on each side in Classroom style, BSC 225 will be set up for 72 persons on each side in Classroom style, and BSC 104, BSC 222, & BSC 224 will be setup in hollow squares for 24, 28, and 28 persons respectively.

    Unfortunately, no special requests for altered setups nor staging can be honored for this time period.

  • ROAR App: All RSO’s will be required to advertise flyers for their SAF funded events on the ROAR app and utilize an event-specific QR code feature (generated by the ROAR app) to track students/individuals that attend the respective events. Here is a step by step guide on how to do this.

OSI Spring 2022 Policies

  • Food Guidelines (Updated November 1, 2021)

Please find the updated guidelines here: https://involvement.tcnj.edu/food-guidelines/

  • Student Travel: Student Travel is possible again in Spring 2022! Travel that is funded through the Student Finance Board or that utilizes their Bus Procurement Service must adhere to the Student Travel Policy. Please find the easy to follow instructions and form here.  For the Spring 2022 semester, travel is for vaccinated students only and no guests.  
  • Vendor Tables: Vendor tables will be available to reserve through Book It.  Please make sure to follow all TCNJ safety guidelines as well as the OSI food and fundraising guidelines when staffing your table.
  • Fundraising: OSI will be utilizing an Interim Fundraising Process for the Spring 2022 semester. 

Fraternity & Sorority

While most operations will return to in person for fraternities and sororities, we encourage all chapters to continue to assess their programs and meetings to ensure everyone is comfortable. Some groups may choose to continue to include virtual formats to make their program or meeting more accessible.

Fraternity and Sorority Life staff will resume meeting with chapter and council leadership both in person and in a virtual setting, as applicable. Meetings with alumni advisors and inter/national headquarters staff will resume both in person and virtually in order to allow flexibility and accessibility.

  • Social Activity: All off-campus social events, including formals, will be advised to follow current state, local and campus guidelines.
  • Service and Philanthropy: Students will be encouraged to continue to creatively approach service and philanthropy. Fraternities and sororities found a way to continue to give back during the pandemic both virtually and in person.
  • Educational Programs: Educational programs can continue to happen in a virtual, hybrid, or on-campus setting.
  • Assessment Packets: Assessment Packets will still be submitted and graded, and a revised packet for Spring 2022 will be provided to chapters within the first 3 weeks of the semester.
  • FSL President’s Ball and FSL Leadership Retreat: We look forward to bringing these signature events back in the upcoming academic year. More information will be provided in the future.
  • Recruitment/Intake
    • Membership will still be restricted to second semester students and beyond (no first semester, first year students). Transfer students with the appropriate completion of units/credits will be eligible to participate in recruitment and intake efforts.
    • Recruitment events can take place in person, virtually, or in a hybrid format.
    • All students interested in joining will still be required to complete a grade release form ensuring that they qualify by both GPA and credit/unit to join.
    • All students being offered an invitation to begin a group’s affiliating process will be identified to OSI ahead of the invitation being made. Once invitations are made, a maximum of 6 weeks may be used to complete the affiliating process. 
    • Students that are accepting invitations will be required to complete the Plaid Tightrope and Inclusive Excellence programs within the first two weeks of joining their organization.
    • Any students wishing to discontinue the affiliating process will still be required to fill out a “new member drop form.”
    • The use of alcohol and/or drugs is still prohibited in the new member recruitment/informational process and in the affiliating process.
    • All chapters must submit dates/times/methods (locations or virtual format) of their recruitment/information sessions to OSI.
  • New Member Education: Chapters will still be required to submit new member education/intake programs to OSI for approval. These programs must comply with all New Member Guidelines. These programs will still be required to detail date/time/content/method (on-campus, in person, Zoom, Google Meet, etc.).

All chapters will need to provide plans to initiate, with initiation to take place no later than May 12, 2022. Within 48 hours of completing the initiation, chapters will notify OSI with the name and PAWS ID of every successful initiate.

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